The School of Music "semi-official" overview of
Dates and Deadlines
Associated with Promotion and Tenure

color-coded and in order; beginning with the first deadline associated with a single promotion decision.


Date
 		Task/Event
 		responsible party
May 1
(no later than)
(source: SoM P&T document)
 Election to replace outgoing School of Music P&T committee members.

Notification (in writing) of all candidates undergoing a midpoint review, all candidates undergoing a tenure review, and all candidates eligible for promotion.
 School Director
May 15
 Newly elected P&T Committee should have convened and elected a new chair
 SoM P&T Committee
May 15
(source: CoFA P&T document)
 Submission of a list of 4 potential external reviewers all candidates for promotion/tenure
June 1
(source: CoFA P&T document)
 The final list of at least 6 potential external reviewers submitted to director SoM P&T Committee
July 1
(source: CoFA P&T document)
 Potential external reviewers contacted in writing School Director
September 1
(source: CoFA P&T document)
 confirmed list of external reviewers will be determined
 SoM P&T Committee/School Director
2nd Friday
of September
(source: CoFA P&T document)
 submission of Tenure/Promotion document
submission of external reviewers packets
 all candidates for promotion/tenure
October 1
traditional date
(SoM FAR procedures)
 Faculty Annual Reports Due Due date for
  • All probationary faculty (except 1st year appointees with no other years of credit toward tenure)
  • Assistant or Associate Professors wishing to receive Consideration of Promotion letters.
October 1
(source: SoM P&T document)
 Appointment of student representatives to P&T committee School Director
October 15
(source:Faculty Handbook)
 request for progress letter
 tenured faculty eligible for promotion -- IF interested in receiving a progress letter.
November 1
(source:annual letter form SoM Director to P&T committee .. i.e. "traditional")
 All requested division and area input regarding progress toward tenure and/or promotion must be submitted to the P&T Committee
 Area Coordinators and Division Chairs
November-January
(common pactice)		 Begin by reviewing FARs and drafting letters progress/consideration letters; eventually complete all P&T decisions, letters and reports.  Other tasks include meetings with student committee members and individual meetings with all candidates.
 SoM P&T Committee
December 10
(source: annual letter form SoM Director to P&T committee .. i.e. "traditional")
 P&T Committee's progress toward tenure/promotion letters and mid-point reviews are due to the Director.  This covers all probationary faculty except those in their first-year.
 SoM P&T Committee
January
1st day of classes
(source: minutes
SoM faculty meeting )
 Faculty Annual Reports Due
(not really a P&T committee deadline ... but included here for convenience and thoroughness)
 Due Date for everyone else ... i.e.
  • First-year faculty  (This is confusing -- our FAR guidelines state that first-year faculty do not submit an FAR unless they have been given credit towards tenure. And in those instances the P&T Committee cannot wait this long to start these progress toward tenure letters. Perhaps we need to change the FAR guidelines.)
  • Full Professors
  • Associate Professors not wishing to receive Consideration of Promotion letters
  • Faculty recently promoted and/or tenured (and therefore not currently eligible for promotion).
January 15
(source: annual letter form SoM Director to P&T committee .. i.e. "traditional")
 P&T Committee's Progress Toward Tenure reports for first-year probationary faculty are due to the Director
 SoM P&T Committee
January 31
(source: annual letter form SoM Director to P&T committee .. i.e. "traditional")		 P&T Student Representatives submit candidate(s) evaluation(s) (in writing) to the Committee
 P&T Committee and Student P&T Reps.
February 1
(source: Faculty Handbook)
 Annual P&T progress letters for all probationary faculty and those who requested a letter by the October 15th deadline.
 School Director -- with input from P&T committee
February 10
(source: annual letter form SoM Director to P&T committee .. i.e. "traditional")		 P&T Committee Chair notifies Director of results of promotion and/or tenure considerations
 SoM P&T Committee
February 15
(source: Faculty Handbook)
 final report of all promotion and tenure decisions
 School Director -- with input from P&T committee
Spring Quarter
Typically in May
(source: "tradition")		 1) Supervise faculty evaluation of School Director for CoFA dean (when applicable)
2) Prepare any necessary revisions of documents for faculty vote of adoption
 SoM P&T Committee
other P&T deadlines of interest
(typically by)  April 1
(source: Faculty Handbook)
 College Deans will notify candidates of a denial of Promotion/Tenure sent up by the schools
 College Deans
(typically by)  May 1
(source: Faculty Handbook)
 Provost will notify candidates of a denial of Promotion/Tenure sent up by the colleges Provost

important disclaimer:
I created this page mainly to help organize and manage the work of the School of Music's P&T committee when I was its chair ... and (hopefully) to improve communication with School of Music candidates as well as with its director.  I am no longer even on the P&T committee, but I will attempt to keep it up-to-date as best I can.  However ... it should NOT  be viewed as an official university document and I assume no responsibility for errors it may contain.